To import payments, first of all, in the Finance module settings, in the Payment forms tab, indicate the default form for importing payments, usually, it is simply „transfer”.
After going to the Transfers import tab, select the „Import transfers” button, add the file in the appropriate format and select from the list of banks the one you are using and then click „Save”.

If your bank is not on the list, please contact us for assistance.

import transfers

After importing the file, the system will indicate the payments that it will be able to match to the transactions of students/contractors based on the account number assigned to them, the amount of the payment. Once the system matches users with transfers, it will be moved to the „Auto” tab.
In the „Not matched” tab there will be payments that the system is not able to assign to specific students or contractors because, for example, they have no account number assigned or the transaction is duplicated (there is a payment with the same date, value). After clicking the more option (3 vertical dots icon on the right), the details will appear. From this level, you can assign the account number to the student – click the „Assign account” button and search for the student then save changes.

Now the system will check if the user you assigned has any transactions to be paid and will compare it with an imported transfer. If the transaction and transfer match, it will mark the transaction/invoice as paid and move the transfer to the „Auto” tab.

not matched

If you assign the user but the transfer cannot be matched with any transaction or invoice the „no transactions covered” status will be displayed. For example, the value of transfer does not correspond to the student’s transaction or there is no transaction/invoice created and waiting to be paid.

not matched no transactions

If there are no added transaction or invoice that the imported transfer can mark as paid, you can add it from this level. Click the dots icon and then „Add transaction”. Or you can issue an invoice from the same place.

If there is a transaction or several transactions that this transfer should mark as paid, click on the „Cover transactions” button and select transaction to be paid.

Now, the status will change to „transaction added”.

not matched added transaction

In the „Solve manually” tab, you will see all the transfers that system matched with users but cannot match with transactions.

If there are no added transaction or invoice that the imported transfer can mark as paid, you can add it from this level. Click the dots icon and then „Add transaction”. Or you can issue an invoice from the same place.

If there is a transaction or several transactions that this transfer should mark as paid, click on the „Cover transactions” button and select transaction to be paid.

To easily assign accounts from which contractors make payments to their accounts in LangLion, you must import file for the selected period of time and link the account to the student from the „Not matched” tab. It can even be a file with payments that have already been manually registered in the system because you can then delete the file and the account numbers will remain assigned to the students/contractors. Thanks to this, each subsequent import will be able to find the right student and assign him a payment.
As before, the student has been assigned a payment plan and by adding payments you have marked which of them has been paid.
These transactions were listed both in the Student Payments tab and in the Finance module. Payment is assigned to the transaction. For deferred transactions, i.e. those that are due for payment, the payment list is empty. It shall be completed when the (partial or total) payment is confirmed.
In the case of transactions added by a non-deferred payment method, the transaction has a payment associated with it immediately and is marked as paid.
By importing transfers, you enter into the system mass information about payments. In a situation where the account number is associated with the student/company and this student/company has a transaction/invoice to be paid (deferred payment), the system checks whether the value is correct and matches the transfer to the transaction.
If the student does not have a transaction/invoice to be paid in their history but only, e.g. a list of instalments or a list of lessons settled in advance, or has a transaction with another form of payment assigned, the value of the imported transfer goes to the „Solve manually” tab (if he recognized the student by number account, because if not, it will go to the „Not matched” section first).
After expanding the details, 4 buttons will appear:

  • Cover transaction  – to indicate which transaction the transfer should mark as paid,
  • Add transaction – to create a transaction that a given transfer should mark as paid,
  • Issue invoice
  • Issue invoice without VAT – both to create an invoice that the transfer should ark as paid.

When you don’t create transactions before the transfer import, all you have to after the import is to use the „Add transaction” option. The system will prompt the course product and student groups by selecting the first unpaid instalment (you can choose a different student group). For students billed hourly in advance, indicate the group and lessons for which the student pays. Just like when adding transactions from the student side. Doing so from the import side leaves the option to search for students on the list, checking what amount they have transferred.