Summer holidays are coming to an end? It’s time to think about how to prepare the LangLion Platform for the new school year so there will be no surprises.

Prepare new payment schemes with proper payment due dates

Do students pay for a course in instalments? Add new, convenient payment schemes. How to do it?

  • Go to the Settings tab in the Finance module,
  • Select Payment schemes tab,
  • Edit payment schemes and change their payment due dates. Click on the arrow next to the „Add year” button and choose how much you want to move the current payment due dates. You can increase the deadline by one year, six months, three months, two months and or one month,
  • Once you finish editing, click on the „Save” button.

If you want to generate completely new payment schemes use the option to automatically generate new instalments. For more info click ⇒ HERE

add year to payment schemes

Add new discounts

Do you want to encourage the student to sign up for the course from the new year? Add some new discounts, for example, continuation of course, recommendation – maybe the student will bring a friend or colleague.

How do you add new discounts?

  • Go to the Finance module and Settings tab,
  • Select the Discounts tab and click on the „Add” button,
  • Once you finish editing, click on the „Save” button.

Read the full instruction HERE

Discount attributes:
1. Discount type:
- value discount - reduces the price of the course by the amount entered in the "Value" window,
- percentage discount - reduces the price of the course by a percentage, entered in the "Value" window,
2. The priority is the order in which the discount is calculated.
3. Distribution of the discount:
- all instalments- the discount value is divided into the number of instalments and the amount of each instalment is reduced by a part of the discount value,
- first instalment - the value of the first instalment will be reduced by the discount
- last instalment - the value of the last instalment will be reduced by the rebate
- from each instalment - each instalment in the payment scheme will be reduced by the discount,
- hourly rate - the discount will decrease the hourly rate of the student. This discount works for hourly and hourly in advance settlement only.
discounts new year

Update the schedule

Why do you need to enter holiday days early in the year? This will make it easier for you to later manage classes in groups. At the beginning of the school year, there are no modifications to the lessons lists yet and the system will help you to organize groups’ calendar.

  • Go to the Main page tab in the Secretariat module and scroll down to the Schedule window (bottom right corner of the site).
  • Click on the „Add” button and enter events and days off.
  • Now enter the title of the event, define its duration by entering dates in the „Date from” and „Date to” fields. If the event lasts one day, enter the same date value. Select the attribute „Free of lessons” if it is a day off.
  • Once you finish editing, the system displays a message „Event free of lessons has been added. Do you want to consider this event for generating classes in all groups? It can take a while.”
  • If you have already generated classes in groups, please confirm the message. The classes generator will go through the calendar and will move the lessons previously generated in the defined free time to a different date. Each new event has the attribute „Applies to all groups” selected by default but you have the option of deciding which specific groups should have days off.

Read more about how to use the Schedule options HERE

 

schedule main page

Create new courses

When preparing for the new school year, expand the school’s offer and add a few new courses.

How to add courses?

It’s easy, go to the Secretariat module and select the Groups, then Courses tab and click on the „Add course” button. Add a course name, assign the language, level even age group or a coursebook.

add course

Create new groups by copying existing ones

Are you planning to create new groups at the beginning of the school year? Check out the interesting function that the LangLion Platform offers you. You can copy groups that are active or already in the archive. What’s more, they can have identical properties and a class schedule.

How to copy a group? 

  • Go to the Groups tab and select the one you want to copy, (if it is an archived group, turn on the Archive first),
  • In the General tab, select the „Copy and activate” function.
copy and activate

Do you want the new group to have the same class schedule?

Select the option „Copy with generator settings”.

copy generator settings

The new group has the same properties as the one copied, but you can make any changes to its settings. Set the appropriate start date and the number of classes, modify the name of the group to be able to easily distinguish between groups, etc. After finishing editing, click on the „Save and close” button.

copying new group edit

A new group is now created and it has the same students assigned. The old group can be moved to the Archive.

Create new documents templates

If you have not created contract templates yet, then the end of the holiday is a time that you can use to prepare a good contract with the student. In the LangLion Platform, you can create templates for student contracts and each contract will be automatically personalized (the variables contained therein will be supplemented with the data of the selected student).

How do I create a student contract template?

  • Select the Documents tab in the Secretariat module and go to the Student contract tab.
  • Then, select the „Create a new template” button.
creating students contract
  • Enter the title of the document, assign the numbering if you use it. Information on how to create numbering for documents can be found -> HERE
  • If you want the student/parent to be able to sign the contract online, mark the template as „E-document”.
  • Enter the contract content and use variables instead of gaps.

What are the variables and how do they look?

Variables are functions that retrieve specific student data for a contract printout. They are located above the text editor and are in the form of square brackets, such as [name].

To place a variable on the contract, position the cursor in the appropriate place in the text and click on the variable above the editor.

You can also move the variable to the content of the contract using the catch and drop method.

See how you can include your school logo on your student contract.

When you have finished editing the contract template, click „Save”.

creating students contract 2

Update the online registration form

The online registration form allows your potential clients to sign up for the course on your website. If you place the registration form on the website, you will certainly increase the customer base.

Send mailing to archived students

It is possible to send mailings to the archived students. This mailing can be an encouragement to continue learning at school or may include offers of other courses.

How to send a mailing to students from the archive?

Go to the Students tab and turn on Archive. Next, use the filters above the list of students and define the criteria of „Archivization date” 

filter archived students

When the results are displayed, click on the „Send a message to the filtered users” button and select the „Send an e-mail to users” or „Send an e-mail to parents” option.

send email to archived

The recipients of the mailing have been automatically selected, now enter the text of the message and send it to recipients.

Remember to properly mark the type of mailing. It will be delivered to people who have agreed to receive it. Read more about creating mailing and consents to processing personal data HERE.